JOB SPECIFICATION - ACTIVE VACANCY

Overview of Role

Halfway Geely Kokstad is seeking a professional, organised, and detail-oriented Admin Clerk to handle reception duties and invoicing at our dealership. The successful candidate will be responsible for providing excellent customer service, managing administrative tasks, and ensuring invoices and related documentation are processed accurately and timeously.

Responsibilities

Responsibilities include but not limited to:

• Welcome customers and visitors and direct them to the relevant departments.

• Answer and direct incoming telephone calls and respond to general enquiries.

• Prepare, process, and verify invoices accurately.

• Capture and maintain customer and vehicle information on the dealership system.

• Ensure all invoicing documentation is complete and filed correctly.

• Assist with general administrative duties, including filing, data capturing, and record-keeping.

• Liaise with internal departments regarding invoices and supporting documentation.

• Maintain a professional reception area and ensure a positive customer experience.

• Handle customer information confidentially and adhere to company procedures.

Qualification

The successful candidate should have a Matric/Grade 12, a Financial Management Diploma or Certificate  and Office Admin Certificate will be an added advantage. A valid driver's license. 

Experience

The successful candidate should have previous experience in reception, administration, or invoicing and 

Excellent telephone etiquette and communication skills.

Personal Characteristics

The successful candidate must be reliable, friendly and have excellent communication skills both verbal and written. The candidate must be willing to work on Saturdays and Public Holidays when required by management.